Privacy Policy

Effective Date: October 10, 2009
Last Updated: December 20, 2025

1. INTRODUCTION

Recording Artists Guild ("RAG," "we," "our," or "us") respects the privacy of artists, advisors, partners, and visitors who interact with our websites, platforms, and services, including RAG Awards.

This Privacy Policy explains:

  • What information we collect
  • How we use it
  • How we protect it
  • The choices available to you

RAG is committed to transparency, ethical data use, and protecting trust in the modern creative ecosystem.

2. INFORMATION WE COLLECT

We collect only what is necessary to operate our services responsibly.

2.1 Information You Provide Directly

This may include:

  • Name or artist name
  • Email address
  • Location (country or region)
  • Professional information (e.g., role, years active)
  • Award submissions or nominations
  • Advisory participation details
  • Communications you send us

You may choose how much information to provide, but some features require basic details.

2.2 Content & Submissions

If you submit content (music, metadata, descriptions, statements, disclosures), we collect that information solely for evaluation, recognition, recordkeeping, and platform operation.

You retain ownership of your work.

2.3 AI Disclosure Information

If required for awards or recognition, we may collect:

  • Disclosures related to AI use
  • Creative classification (human-created, AI-assisted, etc.)

This information is used only to ensure fairness, transparency, and compliance with RAG standards.

2.4 Automatically Collected Information

We may collect limited technical data such as:

  • Device type
  • Browser type
  • IP address (general location only)
  • Pages visited

This data is used to maintain platform security, improve site performance, and understand aggregate usage. We do not use this data for intrusive tracking.

3. HOW WE USE INFORMATION

We use collected information to:

  • Operate and maintain RAG services
  • Evaluate award submissions and nominations
  • Communicate with members and participants
  • Improve tools, workflows, and education
  • Uphold integrity, transparency, and fairness

We do not use personal data for unrelated commercial purposes.

4. AI TOOLS & AUTOMATED SYSTEMS

RAG may use AI-assisted tools (including AIME) to guide users through workflows, flag missing disclosures, and assist with classification and organization.

AI tools:

  • Do not make final decisions on awards or enforcement
  • Do not independently determine eligibility
  • Operate under human oversight

User data is not used to train external AI models without explicit permission.

5. DATA SHARING & DISCLOSURE

5.1 What We Do NOT Do

RAG does not:

  • Sell personal data
  • Rent user lists
  • Share data with advertisers
  • Exploit creator data for third-party gain

5.2 Limited Sharing

We may share limited data only when:

  • Required by law
  • Necessary to protect rights, safety, or integrity
  • Working with trusted service providers who support platform operations

Any service providers are required to protect data responsibly.

6. PUBLIC INFORMATION

Certain information may be made public only with intent, such as:

  • Advisor names and bios
  • Award recipients
  • Public-facing recognition

We do not publish private contact information without consent.

7. DATA RETENTION

We retain information only as long as necessary to operate services, maintain accurate records, and comply with legal obligations.

Users may request deletion of personal information, subject to recordkeeping and legal requirements.

8. YOUR RIGHTS & CHOICES

Depending on your location, you may have the right to:

  • Access your information
  • Correct inaccurate data
  • Request deletion
  • Limit certain uses

Requests can be made by contacting us at privacy@rag.org

9. DATA SECURITY

RAG uses reasonable administrative and technical measures to protect information. No system is completely secure, but we take data protection seriously and limit access to authorized personnel only.

10. CHILDREN'S PRIVACY

RAG services are not directed to children under 13. We do not knowingly collect personal information from children.

11. INTERNATIONAL USERS

RAG serves a global community. By using our services, you understand that information may be processed in jurisdictions with different data protection standards.

12. POLICY UPDATES

This Privacy Policy may be updated as technology evolves, services expand, and legal requirements change. Material updates will be communicated when appropriate.

13. CONTACT

Questions or requests regarding this Privacy Policy may be directed to: privacy@rag.org